SECTION 3.  Officers designated or such substitutes as may be selected, designated and sworn in compliance with Sections 1286 through 1289 of Title 18 of the Louisiana Revised Statutes of 1950, as amended, shall hold said election substantially in accordance with the general election laws of the State of Louisiana, except that the election is called and shall be conducted, canvassed, and promulgated, and notice thereof given in accordance with the procedures set forth in Chapter 6-A of Title 18 of the Louisiana Revised Statutes of 1950, as amended.  Said election officers shall make due returns of said election at a regular meeting of the Board of Aldermen to be held at its regular meeting place, the Rosepine Town Hall, 18846 Johnny B. Hall Memorial Highway, Rosepine, Louisiana, on Thursday, the 8^th day of December, 2011, at 7:00 o’clock p.m., at which time said Board of Aldermen, will, then and there, in open and public session, examine and canvass the returns and declare the result of said special election.  The compensation of election officials be and the same is hereby fixed at the sum as specified in Sections 424 and 425 of Title 18 of the Louisiana Revised Statutes of 1950, as amended.  Assessed valuations shall not be voted in this election, and all qualified electors of the Town are entitled to vote therein.  Voting machines shall be used in this election, and voters shall not be required to sign a ballot or vote assessed valuation of property.  The permanent registration law of the State of Louisiana being in force in Vernon Parish, said election shall be conducted in accordance with applicable provisions thereof. 

                        SECTION 4.  The Clerk of the Council is hereby empowered, authorized and directed to publish, entirely separate and apart from any publication which may be made of this resolution, once a week for four consecutive weeks, with the first publication not less than forty-five days nor more than ninety days before the date of the election, in the Leesville Daily Leader, a newspaper published in Leesville, Louisiana, and having general circulation in the Town, a Notice of Election, substantially in the form attached hereto as Exhibit A.           

                        SECTION 5.  The Clerk of the Council be and she is hereby empowered, authorized and directed to arrange for furnishing said election officers, in ample time for holding of said election the necessary equipment, forms and other election paraphernalia essential to the proper holding of said election. 

                        SECTION 6.  Application is hereby formally made to the State Bond Commission, Baton Rouge, Louisiana, in compliance with the requirements of Chapter 2, Title 47 of the Louisiana Revised Statutes of 1950, as amended, and in compliance with Article 6, Section 29(A) of the Constitution of 1974 of the State of Louisiana, and Sub-Part D of Part I of Chapter 6 of Title 33 of the Louisiana Revised Statutes of 1950, as amended (La. R.S. 33:2711, et seq.), and other Constitutional and statutory authority supplemental thereto, for consent, approval and authority to hold the aforesaid election in the Town of Rosepine, Louisiana, and in the event such election carries, for consent and authority to levy and collect the sales and use tax therein provided upon the sale at retail, use, lease or rental, consumption and storage for use or consumption of tangible personal property and on sales of services as defined in La. R.S. 47:301-317, within the limits of the Town of Rosepine, Louisiana.  The Clerk is empowered, authorized and requested to forward to the State Bond Commission a certified copy of this resolution which shall constitute a formal application to said Commission as herein provided. 

                        SECTION 7.  A certified copy of this resolution, together with other showings required by Section 5 of the Voting Rights Act of 1965 and Regulations pertaining thereto (28 C.F.R. Part 51) shall be submitted to the United States Attorney General, for approval in compliance with the said Voting Rights Act, should such a submission be required. 

                        SECTION 8.  Certified copies of this Resolution shall be forwarded to the Secretary of State, the Clerk of Court and Ex-Officio Custodian of Voting Machines in and for the Parish of Vernon, and the Registrar of Voters, as notification of the special election herein called in order that each may prepare for said election and perform their respective functions as authorized and required by law. 

                        SECTION 9.  All resolutions, ordinances, or orders in conflict herewith, be, to the extent of such conflict, and they are hereby repealed.

                        This resolution was declared adopted on this 9^th day of June, 2011.

                                                                                    /s/ Donna Duvall                                    

                                                                                    DONNA DUVALL, Mayor

ATTEST:

/s/ Melissa A. Davis                            

MELISSA A. DAVIS, Clerk        

                        A discussion was held concerning the streets in Eagles Nest.  Police Juror Leonard Johnson questioned what sort of standards the streets would have to meet for the town to accept them.  The board stated that they would need a petition from the Eagles Nest community requesting that the streets be accepted by the town.  The board stated that the engineers would need to look into accepting the streets.  William Albritton, with Pan American Engineering, explained that the thought they had already looked into that.  He stated he would get back with the council to let them know if he had any information. 

                        Richard Treadwell spoke and stated that he would like to donate the old town hall back to the town.  He had several questions for the town attorney.  The town attorney told Mr. Treadwell that if he would get the questions to him he would research his questions and get back with him. 

Item #11          Mayor Duvall opened a public hearing concerning Ordinance #2 of 2011(an ordinance to adopt an operating budget of revenue and expenditures for the fiscal year beginning  July 1, 2011 and ending June 30, 2012).  Several comments were made by the audience and council.  Alderman Cryer left the meeting at 8:10 pm and returned at 8:12 pm.  A lengthy discussion was held concerning expenses.  Alderman Solinsky made a motion that was seconded by Alderman Craft to close the public hearing at 8:18 pm.  All I’s.

Item #12          Alderman Cryer made a motion to adopt Ordinance #2 of 2011.  Seconded by Alderman Solinsky.  All I’s by roll call vote. 

Item #13          A motion was made by Alderman Owens and seconded by Alderwoman Green to discuss the resolution authorizing the mayor to hold a public hearing required by the USDA application.  All I’s.  William Albritton, with Pan American Engineering, informed the board of where they were at on the application.  He stated that USDA requested twelve items they needed before the application could progress, one of which being the public hearing.  He expected by the next town council meeting that he should have all twelve items needed for USDA.  Alderwoman Green then made a motion that was seconded by Alderman Cryer to adopt the following resolution.  All I’s.

RESOLUTION of 2011 

BY

TOWN OF ROSEPINE, LOUISIANA 

            WHEREAS, the Town of Rosepine is in the process of submitting an application for funding to USDA – Rural Development for Improvements at the Town’s Wastewater Treatment Plant; and 

            WHEREAS, the Town of Rosepine acknowledges that USDA – Rural Development is an excellent source of funding for needed community improvements; 

            NOW THEREFORE BE IT RESOLVED, that the Mayor is hereby authorized to hold a Public Hearing on July 14, 2011 at 6:30 p.m. at Town Hall to obtain citizen views on community needs;

 SEQ CHAPTER \h \r 1            Passed, approved and adopted this   9th     day of    June, 2011.

                                                                                    Donna Duvall, Mayor

Melissa Davis, Town Clerk     

Item #14 & #15 Alderman Solinsky made a motion that was seconded by Alderman Owens to open the bids for both the 1983 International Dump Truck and 2004 Crown Vic.  All I’s.  The bids were as follows:  

International Dump Truck - Charleston Pelt bid $601.00 

A motion was made by Alderman Solinsky and seconded by Alderman Owens to award the bid to Charleston Pelt for $601.00.  All I’s. 

Crown Vic. – Richard Treadwell bid $700.00, Bay Ridge Motors bid $679.00, Charleston Pelt bid $625.00, Fairco Inc. bid $688.00 

A motion was made by Alderman Solinsky and seconded by Alderwoman Green to award the bid for the Ford Crown Vic. to Richard Treadwell for $700.00.  All I’s. 

Item #16          Alderwoman Green made a motion to appoint John A. Windham as the town’s auditor for the fiscal year 2010 – 2011.  Seconded by Alderman Cryer.  All I’s. 

Item #17          Alderman Cryer made a motion that was seconded by Alderman Solinsky to appoint the Leesville Daily Leader as the town’s official journal.  All I’s. 

Item #18          Alderman Solinsky made a motion to adopt a resolution authorizing the town attorney, Dennis Sumpter, to move forward with the annexation of the property of Bradley Calcote.  Seconded by Alderman Owens.  All I’s.                                   

Item #19          There being no further business Alderman Craft made a motion to adjourn.  All I’s. 

______________________________                                  ______________________________

Melissa Davis, Town Clerk                                                      Donna W. Duvall, Mayor

TOWN OF ROSEPINE - MINUTES

REGULAR MEETING

MAY 12, 2011- 7:00 PM

Item #1                       Mayor Donna Duvall called the meeting to order at 7:01 pm.                       

Item #2                        Mayor Duvall gave the invocation.

Item #3                        The Pledge of Allegiance was recited by all. 

Item #4            Officials Present:  Mayor Donna Duvall, Aldermen Jeff Solinsky, Jimmy Cryer, Billy Owens, Judy Green, Dennis Craft, Town Clerk Melissa Davis, Chief of Police Dennis Parrott, and Attorney Dennis Sumpter.                                  

                        Employees Present:  Mike Numbers.

                        Guests present: William Pelt, Valerie Craft, Richard Treadwell, Johnny Davis, Earl Myers, Margie White, Rocky Numbers, Leonard Johnson, and Martha Dowden. 

Item #5                        Alderman Solinsky made a motion to accept the minutes from the April 14, 2011 regular meeting.  The minutes were then accepted by general consent.                       

Item #6            Alderman Owens made a motion that was seconded by Alderman Craft to approve the invoices for payment.  All I’s. 

Item #7                        A motion was made by Alderman Solinsky and seconded by Alderman Owens to accept the financial reports for April 2011.  All I’s.                       

Item #8                        Mayor Duvall spoke concerning the income and expenses of the town and updated the board concerning the recreational ballpark.  Town Attorney, Dennis Sumpter stated he had researched the law concerning railroad crossings and provided the board with copies of state laws.  He further stated he would get in touch with Kansas City Southern concerning the railroad crossing for the recreational ballpark. 

Item #9                        A motion was made by Alderwoman Green and seconded by Alderman Craft to adopt the Vernon Parish Police Jury Resolution for the month of June 2011 with no additions.  All I’s. 

Item #10          Bonding Attorney, Jay Delafield, spoke concerning the 1% sales tax renewal proposition and the 1/2 % sales tax proposition that was voted on April 30, 2011.  Mr. Delafield read aloud the Proces Verbal concerning the tax election.  After Mr. Delafield spoke, a motion was made by Alderman Solinsky and seconded by Alderman Craft to adopt the following resolution.  All I’s 

RESOLUTION

A RESOLUTION PROMULGATING THE RESULTS OF A SPECIAL ELECTION HELD IN THE TOWN OF ROSEPINE, LOUISIANA, ON APRIL 30, 2011.

                        WHEREAS, on April 30, 2011, an election was held in the Town of Rosepine, Louisiana, to determine the propositions hereinafter set out;

                        WHEREAS, the returns of said election were canvassed by the Board according to law and notice duly given as provided by law, and the result of said election was declared to be in favor of the Sales Tax Renewal Proposition No. 1 and against Sales Tax Proposition No. 2;

                        NOW, THEREFORE, BE IT RESOLVED by the Board of Alderman, the governing authority of the Town of Rosepine, Louisiana, as follows:            SECTION 1.  An election was held in the Town of Rosepine, Louisiana, on April 30, 2011, to determine the propositions hereinafter set out; that said election was duly and properly called by the Board by a resolution adopted on February 10, 2011, and recorded in the records of said Board, that notice of said election embracing all matters required by law to be contained therein was given by publication in the Leesville Daily Leader, a newspaper published in Leesville, Louisiana, and of general circulation in the Town of Rosepine, Louisiana, on March 8, March 15, March 22, and March 29, 2011, the first of said publications being not less than 45 days nor more than 90 days prior to the date set for said election; that this Board did in said resolution designate the polling places for said election and did provide for the use of voting machines in the conduct of said election; that election officials were duly selected; that each election official received the certificate of instruction of the use of the voting machines and his duties in connection therewith as required by law; that the State Custodian of Voting Machines and the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines of Vernon Parish made available on the day of the election at the polling places designated for the conduct of said election the necessary voting machines and all necessary equipment and paraphernalia required by law in connection with the use of voting machines at elections; that the Registrar of Voters and the Clerk of Court of Vernon Parish furnished to the election Commissioners and Commissioners-in-Charge copies of the precinct registers for each precinct or ward entitled to vote at such polling places; that the Louisiana Secretary of State prepared and certified the ballot used in the voting machines as required by law; that the proposition voted on in said election and as it appeared in said voting machine was in due form provided by law and the resolution adopted by this Board on February 10, 2011, calling said special election; that the results of said election were written on a large sheet of paper at said polling places, which sheet of paper was signed by each of the election officials designated to conduct such election at said polling places and which sheet was thereupon posted in public view at the polling places in accordance with law; that only qualified electors under the Constitution and laws of the State of Louisiana voted at said election; that the officials who served at said election were duly and properly appointed; that the places of all absent election officials were properly filled in accordance with law; that before opening the polls all election officials were properly sworn in accordance with law; that the polls at the voting places were opened at 6:00 a.m. and remained open and until not later than 8:00 p.m.; that after the closing of the polls the votes for and against the proposition were properly counted and tallied and the necessary tabulation blanks, certificates and statements were made by the election officials in accordance with law and the voting machines delivered to the Clerk of Court and Ex-Officio Custodian of Voting Machines in and for Vernon Parish, Louisiana, and a copy of the results of said election delivered to the Clerk of the District Court of Vernon Parish as required by Louisiana Revised Statutes 18:1190 E; that on May 3, 2011, that being the third day after said election the Clerk of Court and Ex-Officio Custodian of Voting Machines, after breaking the seals and opening the voting machines used in said election did transcript the totals for the proposition voted upon at said election; and that all things whatsoever required by law to be done in connection with the holding of said election were properly and duly performed in manner and form as required by Chapter 4 of Subtitle II of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and the general election laws of the State of Louisiana.

                        SECTION 2.  In said election the following Sales Tax Renewal Proposition No. 1 was approved by a majority of the electors qualified to vote and voting in said election in the Town of Rosepine, Louisiana:

SALES TAX RENEWAL PROPOSITION NO. 1

SUMMARY: 40-YEAR 1% SALES AND USE TAX RENEWAL (“TAX”) FOR CONSTRUCTING, ACQUIRING, EXTENDING, IMPROVING, OPERATING AND MAINTAINING THE SANITARY SEWER SYSTEM WITHIN THE TOWN OF ROSEPINE, LOUISIANA,  WITH COLLECTIONS FROM THE LEVY OF THE TAX ESTIMATED TO BE $82,425 FOR ONE ENTIRE YEAR, AND AUTHORITY TO FUND SAID TAX INTO DEBT.

Shall the Town of Rosepine, Louisiana, be authorized to continue to levy and collect a tax of one per cent (1%) upon the sale at retail, use, lease or rental, consumption and storage for use or consumption of tangible personal property and on sales of services in said Town as defined in R.S. 47:301-317, for a term of 40 years beginning January 1, 2012, with collections from the levy of the Tax estimated to be $82,425 for one entire year, and the revenues derived from said sales and use tax to be dedicated and used for the purpose of constructing, acquiring, extending, improving, operating and maintaining the sanitary sewer system for the Town, and purchasing and acquiring the necessary land, equipment and furnishings therefor, title to which shall be in the public; and authority to fund said Tax into debt for said purposes, all in the manner authorized by Sub-Part D, Part I, Chapter 6, Title 33 of the Louisiana Revised Statutes of 1950, as amended (R.S. 33:2711, et seq.)?

                        SECTION 3.  In said election the following Sales Tax Proposition No. 2 was defeated by a majority of the electors qualified to vote and voting in said election in the Town of Rosepine, Louisiana:

SALES TAX PROPOSITION NO. 2

SUMMARY: 40-YEAR ½% SALES AND USE TAX (“TAX”) FOR IMPROVING STREETS, PUBLIC UTILITIES, FIRE PROTECTION, WATER AND THE SANITARY SEWER SYSTEM, ECONOMIC DEVELOPMENT ACTIVITIES AND OTHER OPERATING EXPENSES OF THE TOWN OF ROSEPINE, LOUISIANA, AND WORKS OF PUBLIC IMPROVEMENT WITHIN THE TOWN, WITH COLLECTIONS FROM THE LEVY OF THE TAX ESTIMATED TO BE $41,212.50 FOR ONE ENTIRE YEAR, AND AUTHORITY TO FUND SAID TAX INTO DEBT.

Shall the Town of Rosepine, Louisiana, be authorized to levy and collect a tax of one-half of one per cent (½%) upon the sale at retail, use, lease or rental, consumption and storage for use or consumption of tangible personal property and on sales of services in said Town as defined in R.S. 47:301-317, for a term of 40 years beginning January 1, 2012, with collections from the levy of the Tax estimated to be $41,212.50 for one entire year, and the revenues derived from said sales and use tax to be dedicated and used for the purpose of improving streets, public utilities, fire protection, water and the sanitary sewer system, economic development activities and other operating expenses of the Town, title to which shall be in the public; and authority to fund said Tax into debt for said purposes, all in the manner authorized by Sub-Part D, Part I, Chapter 6, Title 33 of the Louisiana Revised Statutes of 1950, as amended (R.S. 33:2711, et seq.)?

                        SECTION 4.  The results of said election shall be promulgated by publication of this resolution of promulgation one time in the Leesville Daily Leader, a newspaper published in Leesville, Louisiana, the official journal of the Board and of general circulation in the Town of Rosepine, Louisiana.

                        ADOPTED AND APPROVED this 12^th day of May, 2011.

                                                                                    /s/ Donna Duvall                                    

                                                                                    DONNA DUVALL, Mayor

ATTEST:

/s/ Melissa A. Davis                            

MELISSA A. DAVIS, Clerk

Item #11          A motion was made by Alderman Solinsky and seconded by Alderman Cryer to adopt the following resolution.  All I’s. 

RESOLUTION of 2011

A RESOLUTION AUTHORIZING THE MAYOR TO SIGN THE STANDARD FORM OF AGREEMENT BETWEEN THE TOWN OF ROSEPINE AND THE MEYER GROUP INTERNATIONAL, INC. CONCERNING THE MIP GENERATORS FOR WATER WELL NO.5 AND WASTEWATER TREATMENT PLANT. 

WHEREAS, the Municipalities Infrastructure Program (MIP) Guidelines states that there must be a Standard Form of Agreement between the Town of Rosepine and the engineers awarded the project; therefore 

BE IT RESOLVED that the Honorable Donna W. Duvall, Mayor, Town of Rosepine, be hereby authorized to sign the Standard Form of Agreement between the Town of Rosepine and the Meyer Group International, Inc.  

This resolution is hereby submitted and declared adopted by the votes recorded as follows on this       12^th    day of      May, 2011    :

YEAS:            Dennis Craft, Billy Owens, Jeff Solinsky, Judy Green, Jimmy Cryer

NAYS:  None

ABSENT:  None

ABSTAINED:  None   

Item #12          Alderman Solinsky made a motion that was seconded by Alderman Craft to present Ordinance #2 of 2011 (AN ORDINANCE TO ADOPT AN OPERATING BUDGET OF REVENUE AND EXPENDITURES FOR THE FISCAL YEAR BEGINNING JULY 1, 2011 AND ENDING JUNE 30, 2012).  All I’s.

Item #13          A motion was made by Alderman Solinsky and seconded by Alderwoman Green that a Procurement Policy be adopted for compliance with the FY 2012 – 2013 LCDBG program however, the example of the policy must be amended to state Town of Rosepine.  All I’s.

Item #14          There being no further business Alderman Owens made a motion to adjourn.  All I’s. 

______________________________                                  ______________________________

Melissa Davis, Town Clerk                                                      Donna W. Duvall, Mayor

TOWN OF ROSEPINE - MINUTES

REGULAR MEETING

APRIL 14, 2011- 7:00 PM 

Item #1                       Mayor Donna Duvall called the meeting to order at 7:00 pm.                       

Item #2                        Mayor Duvall gave the invocation.

Item #3                        The Pledge of Allegiance was recited by all. 

Item #4            Officials Present:  Mayor Donna Duvall, Aldermen Jeff Solinsky, Jimmy Cryer, Billy Owens, Judy Green, Dennis Craft, Town Clerk Melissa Davis, Chief of Police Dennis Parrott, and Attorney Dennis Sumpter.                                     

                        Employees Present:  Mike Numbers.

                        Guests present: William Pelt, Don Davis, Valerie Craft, Richard Treadwell, Mark Juarez, Gayle Hodnett, Tamisha Ashworth, Marlon and Janice Vander, Bruce Ward and Johnny Davis 

Item #5                        Alderman Owens made a motion that was seconded by Alderman Cryer to accept the minutes from the March 10, 2011 regular meeting.  Alderman Solinsky noted that the minutes needed to be corrected because a sentence was not completed.  Therefore, Alderman Owens and Cryer withdrew their motions.  Alderman Owens then made a motion that was seconded by Alderman Cryer to accept the minutes with the correction.  All I’s.                       

Item #6            The invoices were not available for approval.           

Item #7                        Alderman Solinsky mentioned some of the financial reports were not matching others in the same fund.  The town clerk tried to explain but stated she would need to look at it closer.  Alderman Solinsky stated that he would get with her at a later date.  Alderwoman Green made a motion that was seconded by Alderman Craft to accept the financial reports.  All I’s.                       

Item #8                        Mayor Duvall encouraged everyone to go vote for the one percent renewal tax for wastewater and the one-half of a percent sales tax that they intended to use for water and streets.  Mayor Duvall also informed the board that she had replaced the part time office position and updated the board of a meeting that she had with a representative with Kansas City Southern Railroad concerning the railroad crossing to the recreational ballpark. 

Item #9                        Rusty Reeves with the Louisiana Rural Water Association had put together a presentation from information he had received from the town.  He explained how it would affect the town if the 1% sales tax renewal for the wastewater system does not pass.  He stated that the wastewater minimum charge would need to go up $11.55 to cover the loss in revenue if the sales tax renewal does not pass.  He furthermore stated how bad the wastewater plant needed upgraded.  After the presentation, a discussion was held concerning the sales tax renewal. 

Item #10          A motion was made by Alderman Cryer and seconded by Alderman Craft to adopt the Vernon Parish Police Jury Resolution for the month of May 2011 with no additions.  All I’s. 

Item #11          Gayle Hodnett, with CASA of West Central Louisiana, spoke concerning what CASA represents, the duties of being a CASA volunteer, and National Child Abuse Prevention Month. 

Item #12          Alderman Solinsky made a motion that was seconded by Alderman Cryer to adopt the following resolution.  All I’s.

                                                                  RESOLUTION

WHEREAS, the Town of Rosepine is participating in a project funded through the Office of Community Development-Disaster Recovery Unit (OCD-DRU); and 

WHEREAS, the OCD-DRU Program requires the adoption of plans and policies, appointments and authorization of individuals for compliance with the OCD-DRU regulations; 

WHEREAS, it is necessary under the regulations of the OCD-DRU Program to authorize certain individuals to sign for Requests for Payment for OCD-DRU funds and designate an official depositary to hold OCD-DRU funds and authorize certain individuals to sign checks on the official depositary; 

NOW THEREFORE BE IT RESOLVED by the Town of Rosepine in regular session convened that the following plans and policies be adopted; (1) Procurement Policy,  (2) Residential Antidisplacement and Relocation Assistance Plan, (3) Policy Statement for Communicating Information to Persons with Sensory Impairments, and (4) Grievance Procedure; 

BE IT FURTHER RESOLVED that the following appointments and authorization of individuals are made; (1) Handicapped/Section 504 Compliance/Coordinator – Melissa A. Davis (2) Antidisplacement Coordinator – Melissa A. Davis, (3) Equal Employment Officer – Melissa A. Davis, (4) Citizen Complaint Officer – Melissa A. Davis, (5) Labor Compliance Officer - Program Administrator, and (6) Authorize the Mayor to sign all documents pertaining to the OCD-DRU Program; 

BE IT FURTHER RESOLVED that Donna W. Duvall and Melissa A. Davis are hereby authorized to sign for Requests for Payment; that Merchants & Farmer Bank & Trust Company is hereby designated as the official depositary of all OCD-DRU funds and that Donna Duvall, Jeff Solinsky, Judy Green, and Dennis Craft are authorized to sign checks on the official depositary, of which two signatures are required for each check. 

THE ABOVE RESOLUTION, presented at the 14th day of April, 2011, regular scheduled meeting was read, and the vote was recorded as follows: 

Yeas:      5                   Nays:      0                   Absent:       0                Abstain:          0    

 MELISSA A. DAVIS, CLERK                                    DONNA DUVALL, MAYOR                  

Item #13          A motion was made by Alderman Cryer and seconded by Alderman Solinsky to adopt the following resolution.  All I’s.

RESOLUTION 

WHEREAS the Town of Rosepine is proposing a project “Recreational Ball Park Acquisition, Planning and Construction (Vernon) FP&C Project No. 50-MQ1-08B-02” and, 

WHEREAS funding for this project is available through the Louisiana Division of Administration, Office of Facility Planning and Control;

NOW, THEREFORE, BE IS RESOLVED, by the Town Council of the Town of Rosepine that:

Section 1.         The Mayor is hereby authorized to enter into a cooperative endeavor agreement with the State of Louisiana on behalf of the Town of Rosepine for the purpose of this project; and, 

Section 2.         The Mayor is further authorized to furnish such additional information as may reasonably be requested in connection with the cooperative endeavor agreement and all matters pertaining to this project, including certifying requests for State reimbursement; and, 

Section 3.         The Mayor is hereby designated at the Official Project Representative for the Rosepine Recreational Ball Park project.

A MOTION TO ADOPT the above resolution was made Alderman Cryer, seconded by Alderman Solinsky and resulted in the following vote: 

Yeas:  Jimmy Cryer, Judy Green, Jeff Solinsky, Dennis Craft, Billy Owens  

Nays:  None 

Absent:  None 

Abstained:  None 

CERTIFICATE

We the undersigned do certify that the foregoing resolution is a true and correct copy of a resolution adopted at a meeting held on the    14^th    day of    April   , 2011 at which meeting a quorum was present and voting. 

                                                                                    ____________________________________

                                                                                    Donna Duvall, Mayor

ATTEST: 

___________________________________

Melissa Davis, Town Clerk 

Item #14          A motion was made by Alderwoman Green and seconded by Alderman Solinsky that a Citizen Participation Plan/Citizen Complaint Procedure be adopted and Melissa A. Davis be appointed as Citizen Complaint Officer for compliance with the 2012 – 2013 LCDBG program.  All I’s. 

Item #15          A motion was made by Alderman Solinsky and seconded by Alderman Craft that the 2012 - 2013 LCDBG application(s) will be submitted for rehabilitation for housing and water.  All I’s. 

Item #16          A motion was made by Alderman Owens and seconded by Alderman Cryer authorizing the Chief Elected Official to proceed with the procurement and selection of professional services for the purpose of assisting in the development of the 2012 – 2013 LCDBG application(s) and implementation of the project(s).  All I’s.

Item #17          A motion was made by Alderman Solinsky and seconded by Alderwoman Green to put the 2004 Crown Vic and 1983 International Dump Truck up for bids with a minimum bid acceptance of $500 for each.  All I’s. 

Item #18          There being no further business Alderman Solinsky made a motion to adjourn.  Seconded by Alderman Owens.  All I’s. 

______________________________                                  ______________________________

Melissa Davis, Town Clerk                                                      Donna W. Duvall, Mayor

TOWN OF ROSEPINE - MINUTES

REGULAR MEETING

MARCH 10, 2011- 7:00 PM

Item #1                       Mayor Donna Duvall called the meeting to order at 7:02 pm.

Item #2                        Alderman Solinsky gave the invocation. 

Item #3                        The Pledge of Allegiance was recited by all. 

Item #4            Officials Present:  Mayor Donna Duvall, Aldermen Jeff Solinsky, Jimmy Cryer, Billy Owens, Judy Green, Dennis Craft, Town Clerk Melissa Davis, Chief of Police Dennis Parrott, and Attorney Dennis Sumpter.                                             

                        Employees Present:  Mike Numbers and Thomas Heptinstall. 

                        Guests present: William Pelt, Don Davis, Valerie Craft, Earl Myers, Richard Treadwell, Mike Brenski, Mark Juarez, and Russell Mullens. 

Item #5                        Alderman Solinsky made a motion that was seconded by Alderman Owens to accept the minutes from the February 10, 2011 regular meeting.  All I’s.                        

Item #6            Alderman Owens made a motion that was seconded by Alderman Solinsky to approve the invoices for payment for both funds.  All I’s.

Item #7                        Alderman Solinsky made a motion that was seconded by Alderwoman Green to accept the financial reports.  All I’s.

Item #8                        Mayor Duvall spoke concerning the budget and invited the board to come discuss it with it her at the town hall.  In addition, Mayor Duvall expressed the need to pass the 1% sales tax renewal for the sewer system.  She also expressed how much the ½-cent sales tax would help the town.  Attorney Dennis Sumpter informed the board of a teleconference that he, the town clerk, and the public works director had with the Municipal Code Corporation.  He explained how important it was for the board to look over their copy of the draft of code of ordinances and let him know what changes need to be made so he can get it in to them.  The public works director requested them to look very hard at the fines because some were dated so far back they are too small of an amount to cover the town’s expense. 

Item #9                        Alderman Solinsky made a motion that was seconded by Alderman Craft to adopt the Vernon Parish Police Jury Resolution with no additions.  All I’s. 

Item #10          A lengthy discussion was held concerning the general fund budget.  Alderwoman Green questioned where the budget cuts are going to be made.  Chief of Police, Dennis Parrott informed the board of what budget cuts he had made on behalf of the police department.  

Item #11          A discussion was held concerning the public comment procedure.  The board discussed the fact that they wanted to hear from the residents but want to keep the meeting flowing.  Alderman Solinsky stated he would like to give priority to the residents, business owners, or landowners over guests that are not.  The attorney stated that if you follow Robert’s Rule of Order the mayor is the chair and the chair controls the floor therefore no one should speak unless the chair recognizes him or her. 

Item #12          Attorney Dennis Sumpter informed the board he had a proposal from the Louisiana Municipal Advisory and Technical Service Bureau to collect occupation license for the town.  He reviewed the contract and felt the town would make money by hiring them to do this.  He stated that they do charge a fee of $8.45 per license issued.  They will send out all the notices, therefore, they absorb our clerical time and postage.  They also will go out and audit for us if they feel that someone is not paying the proper fees.  He further stated that it does not need to be done right now it can be done closer to the end of the year.  Alderman Solinsky requested a list of how many occupational license have been issued and how many still need to pay.  A lengthy discussion was held concerning allowing them to collect occupational license for the town.  Alderman Solinsky made a motion to engage them this year to collect delinquent occupational license if they will only charge us the $8.45 for the uncollected license.  If they charge for the whole list of businesses then he is not in favor and will wait and let them collect for next year.   Seconded by Alderwoman Green.  All I’s. 

Item #13          The mayor and board discussed the employer rate for the Municipal Police Employees Retirement System going up to twenty-eight percent.  The board discussed what options they had.  The attorney stated that the town had no control over the rates and the board could not make the employee absorb some of the increase. 

Item #14          Public Works Director Mike Numbers explained that the Municipal Water Pollution Protection is a report of what the sewer plant has done in the past year.  Alderman Solinsky made a motion to adopt the resolution concerning the Municipal Water Pollution Protection report.  Seconded by Alderman Owens.  All I’s.            

Item #15          There being no further business Alderman Solinsky made a motion to adjourn.  Seconded by Alderman Owens.  All I’s.                     

______________________________                                ______________________________

Melissa Davis, Town Clerk                                                      Donna W. Duvall, Mayor

TOWN OF ROSEPINE - MINUTES

REGULAR MEETING

FEBRUARY 10, 2011- 7:00 PM 

Item #1            Mayor Donna Duvall called the meeting to order at 7:02 pm.                     

Item #2             Town Attorney, Dennis Sumpter, gave the invocation. 

Item #3             The Pledge of Allegiance was recited by all. 

Item #4             Officials Present:  Mayor Donna Duvall, Aldermen Jeff Solinsky, Jimmy Cryer, Billy Owens, Judy Green, Dennis Craft, Town Clerk Melissa Davis, and Attorney Dennis Sumpter.                                    

                        Employees Present:  Mike Numbers. 

                        Absent was:  Chief of Police Dennis Parrott. 

                        Guests present: William Pelt, Don Davis, William Albritton, Rocky Numbers, Valerie Craft, Bruce Ward, Earl Myers, and Jay Delafield. 

Item #5             Alderman Solinsky made a motion that was seconded by Alderman Owens to accept the minutes from the January 13, 2010 regular meeting.  All I’s.                         

Item #6             Alderman Owens made a motion that was seconded by Alderman Craft to approve the invoices for payment for both funds.  All I’s.           

Item #7             A motion was made by Alderman Solinsky and seconded by Alderman Owens to discuss the financial reports.  The board questioned various expenditures in the financial reports.  Town Attorney Dennis Sumpter informed the board that on Wednesday, February 23^rd  he and the town clerk would be on a teleconference with the Municipal Code Corporation.  He recommended that the aldermen get a copy to look over and make any necessary changes before the teleconference.  Also discussed was the process of tracking the overtime worked by the police department.  The town clerk stated that she would speak with the auditors and see if there was a way of tracking it that would be more efficient.  The financial reports where then accepted with no objections.                       

Item #8             Mayor Duvall updated the board concerning the grants and projects currently going on.  She informed the board that to live stream the meeting it would cost around six hundred dollars.  Mayor Duvall also stated the cuts that she had made to the budget on the general fund administrative side and Public Works Director had made on the utility side.  She informed the people they needed to sign in before speaking and limit their comments to no more than three minutes.  

Item #9             Alderman Cryer made a motion that was seconded by Alderman Craft to discuss the Vernon Parish Police Jury Resolution. 

                        Alderman Cryer made a motion to amend the Vernon Parish Police Jury Resolution and request the following:  Pothole patch the following streets:  First Street, Duett Street, Sunny Lane, Ernestine Drive, Louisiana Ave., and the edge of North Street on both sides.  Also hot patch on Fagan Circle by driveway and repair the corner of Highway 1146 and Evans Street.  Seconded by Alderwoman Green.  No objections. 

Alderman Solinsky then made a motion to adopt the Vernon Parish Police Jury Resolution as amended.  Seconded by Alderman Cryer.  No objections. 

Item #10           Mayor Duvall explained that item #10 and #11 are going to be combined.  Town Attorney Dennis Sumpter explained that he recommended that both resolutions be combined because of how they are going to have to be sent to the bond commission.  Alderman Solinsky then made a motion that was seconded by Alderman Craft to discuss a resolution ordering and calling a special election to be held in the Town of Rosepine, Louisiana, on April 30, 2011, authorizing renewal of a special sales and use tax of one percent (1%) and the levy of an additional one-half of one percent (½%) upon the sale at retail, the use, the lease or rental, the consumption and storage for use or consumption of tangible personal property and on sales of services in the town; making application to the state bond commission and united states attorney general in connection therewith.

                        Mr. Jay Delafield a bond attorney explained the resolutions he presented to the board.  One of the combined resolutions is calling for a renewal of forty years at 1%.  He explained that there are no changes in the renewal the wording and dedications are the same.  He also explained that the new ½ cent sales tax that will be on the ballot is a 40-year ½% sales and use tax (“tax”) for improving streets, public utilities, fire protection, water and the sanitary sewer system, economic development activities and other operating expenses of the town of Rosepine, Louisiana, and works of public improvement within the town, with collections from the levy of the tax estimated to be $41,212.50 for one entire year, and authority to fund said tax into debt.  Mr. Delafield stated that he would do the work at no charge other than the expenses he incurs.  

                        After the discussion Alderman Solinsky made a motion to adopt a resolution ordering and calling a special election to be held in the town of Rosepine, Louisiana, on April 30, 2011, authorizing renewal of a special sales and use tax of one percent (1%) and the levy of an additional one-half of one percent (½%) upon the sale at retail, the use, the lease or rental, the consumption and storage for use or consumption of tangible personal property and on sales of services in the town; making application to the state bond commission and united states attorney general in connection therewith.  Seconded by Alderman Cryer.  All I’s.

                        Alderman Solinsky made a motion to take a break for the town clerk to sign the certificates needed by the bond attorney.  Seconded by Alderman Owens.  No objections.

                        Mayor Duvall called the meeting back to order. 

Item #11           Combined with Item #10. 

Item #12           Alderman Owens made a motion that was seconded by Alderwoman Green to discuss a request from Triparish Rehabilitation Hospital to move a water meter and fire hydrant.  Public Works Director Mike Numbers explained that they are requesting that the town place the meter and fire hydrant in another location out further to the road because they are trying to expand their parking lot and build a new building to the left of the existing building.  He stated it would cost a little over one thousand dollars plus man-hours.  Town Attorney Dennis Sumpter recommended that we absorb the man-hours but they pay the remaining cost.  A discussion was held concerning whether the meter and hydrant were on private property.  The Town Attorney stated that it has been there over ten years and therefore that gives us right-of-way.  Alderman Solinsky made a motion that the town move the water meter and fire hydrant but that Triparish pay for the material cost whatever it might be and that upon the completion of this project they give the town a written right-of-way across their property so that we can maintain the town lines.  His motion was with the condition that we do actually own the right-of-way due to it being located there for over ten years.  Seconded by Alderman Owens.  Alderman Craft recommended that Triparish receive an itemized statement so that they will know the amount they will have to pay up front.  The public works director stated that he would give them one. 

Item #13           A motion was made by Alderman Owens and seconded by Alderman Craft to discuss an agreement with Suddenlink Communications for telephone, long distance telephone, and internet service.  A discussion was held concerning the savings.  Town Attorney Dennis Sumpter stated he had a few concerns that he would like to check on.  Alderman Solinsky made a motion to authorize the Mayor to negotiate the agreement with Suddenlink Communications.  Seconded by Alderwoman Green.  All I’s. 

Item #14           Alderman Solinsky made a motion that was seconded by Alderman Cryer to adopt a resolution authorizing the Mayor to sign a Cooperative Endeavor Agreement between the Town and the State of Louisiana Division of Administration – Office of Community Development – Disaster Recovery Unit concerning the grant for the generator.  All I’s. 

Item #15           Alderwoman Green made a motion that was seconded by Alderman Cryer to discuss the budget revisions.  A lengthy discussion was held concerning the budgets for the town.             The Chief of Police was not present and the board decided to wait until the next meeting. 

Item #16           There being no further business Alderman Solinsky made a motion to adjourn.  Seconded by Alderman Craft.  All I’s.                       

______________________________                                    ______________________________

Melissa Davis, Town Clerk                                                        Donna W. Duvall, Mayor      

TOWN OF ROSEPINE - MINUTES

REGULAR MEETING & PUBLIC HEARING

JANUARY 13, 2011- 7:00 PM

Item #1                       Mayor Donna Duvall called the meeting to order at 7:00 pm.                    

Item #2                        Mayor Duvall gave the invocation.

Item #3                        The Pledge of Allegiance was recited by all.

Item #4                         Officials Present:  Mayor Donna Duvall, Aldermen Jeff Solinsky, Jimmy Cryer, Billy Owens, Judy Green, Dennis Craft, Town Clerk

                                     Melissa Davis, Chief of Police Dennis Parrott, and Attorney Dennis Sumpter.         

                                     Employees Present:  Mike Numbers.

                                    Guests present: William Pelt, Don Davis, William Albritton, Rocky Numbers, Valerie Craft, Bruce and Margaret Ward, Johnny Davis,

                                    Wanda Beaird,  Kile James, Maggie Inman, Chili Pelt, and Olivia Johnson and Pete Johnson. 

Item #5                        Alderman Owens made a motion that was seconded by Alderman Green to accept the minutes from the December 13, 2010 regular meeting. All I’s.                        

Item #6                        Alderman Solinsky made a motion that was seconded by Alderman Owens to approve the invoices for payment for both funds.  All I’s.           

Item #7                        A motion was made by Alderman Solinsky and seconded by Alderman Craft to discuss the financial reports.  A discussion was held concerning the overage in the general fund budget.  The financial reports where then accepted with no objections.                       

Item #8                        Mayor Duvall updated the board concerning the town and informed everyone that she is working on the overage concerning the general fund budget.  Attorney Dennis Sumpter updated the board concerning the public bid law.         In addition, Mr. Sumpter informed the board of the dates in 2011 to place the 1% sales tax renewal on the ballot.  

Item #9                        Alderman Craft made a motion to adopt the Vernon Parish Police Jury Resolution with no additions.  Seconded by Alderman Owens.  All I’s. 

Item #10          Mayor Duvall opened the floor for nominations to appoint the Mayor Pro Tem.  Alderman Green appointed Jimmy Cryer.  Alderman Owens nominated Jeff Solinsky.  Mayor Duvall then took a vote resulting in Jimmy Cryer receiving two votes and Jeff Solinsky receiving three votes therefore Alderman Solinsky was appointed as Mayor Pro Tem.  Alderman Solinsky then nominated Melissa Davis as Town Clerk with no objections.  Alderman Solinsky also nominated Melissa Davis as tax collector with no opposition.  Alderman Cryer appointed Mayor Duvall as street commissioner with no opposition.  A motion was made by Alderman Owens and seconded by Alderman Craft to nominate Dennis Sumpter as town attorney with no objections.   

                        Alderman Solinsky made a motion that was seconded by Alderman Owens to adopt a resolution that states that the Mayor, Mayor Pro Tem, Town Clerk, or Chief of Police are the only officials that can contact the attorney and incur costs.  All I’s. 

Item #11          Alderman Owens made a motion that was seconded by Alderman Solinsky to set the salary for the town attorney at $400.00 a month retainer that includes phone calls, basic research, and guarantees his availability.  Other work will be at the rate of $100.00 per hour.  All I’s. 

Mayor Duvall opened a public hearing concerning Ordinance #1 of 2011 (Flood Damage Prevention Ordinance).  No one in attendance commented and the public hearing was closed. 

Item #12          Alderman Solinsky made a motion that was seconded by Alderman Owens to adopt Ordinance #1 of 2011.  All I’s by roll call vote. 

Item #13          Attorney Dennis Sumpter explained that the town’s 1% sales tax will expire next January and that if they town wanted to continue receiving the sales tax they will have to hold an election.  To do so everything will have to be approved by the state bond commission and the work would need to be done by a bonding attorney.  Mr. Sumpter recommended Jay Delafield as bonding attorney stating he would be the closest that is qualified.  He also stated that he had used him back when he was mayor of Sulphur and he was very pleased with his work.  Alderman Solinsky questioned the fee.  Mr. Sumpter stated that the bond commission would determine the fee.  Alderman Solinsky made a motion that was seconded by Alderman Owens to adopt a resolution authorizing the Mayor to engage Jay Delafield as bonding attorney to begin the process of holding an election to renew the 1% sales tax.  All I’s. 

Item #14          Alderman Solinsky discussed the live streaming of the town council meetings.  After a discussion, a decision was made to get figures from Suddenlink and Chris Dellimagine of how much it would cost the town to begin live streaming the council meetings. 

Item #15          William Albritton with Pan American Engineering informed the board of where they stood concerning the application for the grant/loan through USDA.  A very lengthy discussion was held concerning whether to allow Pan American to pursue the USDA grant/loan or allow Meyer & Associates to try to find funding elsewhere.  Alderman Solinsky reminded the board that we had already engaged Pan American Engineering to begin the application process and the right thing to do is allow Pan American to finish what they started.  Alderman Cryer felt that we should stop the application that Pan American is in the process of completing and give the project to Meyer & Associates engineering firm to see what funds they can find.  Alderman Solinsky suggested bringing it to a vote.  After the discussion, the board decided there was no point to bring it to a vote because they had already adopted a resolution authorizing Pan American to move forward with the application.    

Item #16          Mayor Duvall opened the floor to the board for discussion of changing the time of the regular monthly meeting.  A discussion was held and a decision was made to leave the regular monthly meetings a 7:00 pm. 

Item #17          Alderman Solinsky made a motion to adopt a resolution listing the mayor and all the aldermen as check signers on all the town’s accounts.         Seconded by Alderman Green.  All I’s.          

Item #18          There being no further business Alderman Owens made a motion to adjourn.  Seconded by Alderman Craft.  All I’s.                       

______________________________                                                ______________________________

Melissa Davis, Town Clerk                                                      Donna W. Duvall, Mayor

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